Collective Vail Frequently Asked Questions
If your question is not listed below, feel free to email us at firstname.lastname@example.org. We would be happy to assist you.
What are the standard rates?
Rates may vary based on dates, availability and accommodation type. The standard rate for our double occupancy premium bell tents starts at $150 per night (excluding tax) for either a queen bed or two double beds. Our premium bell tents can only accommodate up to two guests. The standard rate for our double occupancy luxury tents starts at $500 per night (excluding tax) for either a king bed or two single beds. You can check our website for availability or contact us at (970) 445-2033 or email@example.com.
What is included?
Included in your stay for a Summit Tent reservation is the following:
- Summit Tent accommodations for two guests with king bed or two single beds—a rollaway bed for children under 12 can be provided for an additional $100 per night. Maximum occupancy for one tent is two adults and two children.
- Private, custom-designed en-suite bathroom with full-flush toilets, rain-style hot showers, and beautiful sink and vanity spaces (see below for more information)
- Breakfast, lunch, dinner and s’mores options available for purchase at Three Peaks Restaurant on location
- Coffee, tea, hot cocoa, refreshments, snacks, and filtered water provided in your tent and refreshed throughout the day
- Turkish spa towels and robes
- Environmentally friendly luxury bath amenities
Included in your stay for a Journey Tent reservation is the following:
- Premium bell tent accommodations for up to two guests only with queen bed or two single beds
- Shared bathrooms with full-flush private toilets, individual showers, and luxury bath amenities just a few minutes walking distance from your tent
- Bath tote with spa towels and bathrobes
- Coffee and tea service, including French press, mugs, local coffee beans, hot cocoa, and teas
- Gourmet s’mores kit available for purchase
- Daily breakfast featuring local, seasonal dishes with a mix of healthy and hearty options available for purchase
How many people can stay in each tent?
Summit Tents: Our luxury tents with either king bed or two single beds are double occupancy. For children under 12, we can add up to two rollaway beds to luxury tents with king beds. Each bed is an additional $100 per night. For guests over 12, you must book an additional tent. We will ensure your tents are within close proximity. Rollaway beds cannot be added to luxury tents with two single beds.
Journey Tents: Our or premium bell tents with choice of queen bed or two single beds are double occupancy. Rollaway beds cannot be added to Journey Tents.
Are children allowed?
Yes, Collective Vail is a great getaway for families! There are many family-friendly outdoor activities, including biking, hiking in the surrounding mountains, as well as adventurous excursions like whitewater rafting or ziplining. For children under 12, we can add up to two rollaway beds (for luxury tent reservations only) to a luxury tent with king bed for an additional $100 per bed per night.
Can I bring my pet?
With the exception of service animals, pets are not allowed at Collective Vail, due to risk of interference with the ranch animals on the property.
What are the bathrooms like?
Summit Tent: Each luxury tent is connected via private walkway to your own custom-designed bathroom. The bathrooms are housed in adjoined canvas tents, with full-flush toilets, rain-style hot showers, and beautiful sink and vanity spaces. There are thick Turkish towels and robes in the tent, as well as environmentally friendly luxury bath amenities in the bathroom.
Journey Tent: Premium bell tents have nearby shared bathrooms with full-flush private toilets, individual showers, and luxury bath amenities just a few minutes walking distance from each tent. Each premium bell tent includes a bath tote with spa towels and bathrobes.
Are there bugs and wildlife?
The tents are outdoors, so we cannot guarantee you won’t see any bugs. However, we do have bug foggers available upon request, which help minimize the chance of insect encounters. The safety of our guests and team is our top priority, and our staff will educate you on our safety guidelines and practices when you arrive should you encounter any wildlife. Collective Retreats also does pest control on a frequent basis.
What will the weather be like?
Spring and summer Colorado weather can be unpredictable but generally bring warm temperatures with bright blue skies during the day, occasional afternoon rain showers, and refreshingly chilly evenings. We recommend checking the forecast for Vail, CO prior to your arrival and bringing waterproof footwear and warm outer layers to account for potential swings in temperature and precipitation. We’ll also send you a packing list prior to your arrival.
How do I get to Collective Vail?
We are located in an easily accessible location about 20 minutes outside Vail, but sometimes finding the entrance can be a bit tricky. That’s why we’ve created these simple step-by-step directions to make your arrival a breeze.
Note on mapping devices: The most reliable directions can be found by navigating to “4 Eagle Ranch” on Google Maps.
Will there be anyone at the retreat to help me?
Yes, our retreat team is on location and available 24/7. We’re here to make your stay more enjoyable, so please don’t hesitate to reach out and let us know what we can do to improve your experience.
What is the alcohol policy?
Collective Vail has an on-property winery, Vines at Vail, where you can purchase award-winning wines to enjoy at your tent. Beer, wine and liquor also available for purchase. Due to permitting restrictions, you are not allowed to bring your own alcohol to Collective Vail.
When should I book?
Because space at Collective Vail is limited, we suggest you book at least 3 months in advance—or more if you are looking to visit on a holiday weekend or peak time. Our reservations team is always available to help answer any questions prior to booking, or help with availability inquiries. Please contact us if you are interested in staying at Collective Retreats, but need more information prior to booking. You can reach our reservations department by phone at (970) 445-2033 or firstname.lastname@example.org.
How long should I stay?
Most of our guests choose to stay for 2-3 nights, but we welcome you to stay as long as you’d like! Our concierge can help design a customized trip for you at any length of stay. Please note, we have a 2-night minimum stay for standard weekends and a 3-night minimum stay for holiday weekends.
What time is check-in and checkout?
Check-in is at 2 p.m. and checkout is at 11 a.m. Check-outs later than 11 a.m. will be charged for an additional night. Our concierge team will be in touch close to your arrival date to confirm your arrival time.
What time of year should I visit?
Collective Vail is open annually for six months of the year, May-October. There are benefits to all parts of the season, depending on what you’re looking for.
What should I pack?
After you book, we’ll be in touch with a Guide to Collective that includes suggestions on what to pack. Some of the important items for spring include warm outer layers and waterproof footwear. The weather can vary, so you will be much more comfortable if you are prepared with the appropriate clothing and footwear. In general, the weather is gorgeous, but it’s always good to pack the right items. We suggest checking the weather a day or two prior to your arrival. Also, don’t forget your camera, travel journal, a hat, sunscreen and a good book to read while you enjoy your morning coffee.
How many tents are there?
Each retreat is unique and ranges in size, but all are designed to provide you with a peaceful, intimate getaway. The tents are located approximately 100-150 feet apart to allow for a relaxing stay for you and your fellow guests. While we encourage you to meet the other guests at our evening campfire, this is your experience and you can choose to interact as much or as little as you’d like with our staff and guests.
What are the dining options?
We offer breakfast daily at our Three Peaks Lodge, featuring a wide range of dishes, from hearty omelettes and pancakes to wellness-focused options like yogurt and homemade granola. Breakfast is available for purchase for reservation guests and visitors without a reservation.
For lunch and dinner, we have a variety of a la carte options for purchase. For lunch, we sell to-go picnic boxes that include sandwiches and snacks. In the evenings, you can choose to book our nightly farm to table dinner, which is served under the stars and features a three-course menu of seasonal local dishes, or go with a more casual BBQ-in-a-box option.
We request that all lunch and dinner reservations are made at least 24 hours prior to arrival, and all farm to table dinners booked at least two weeks in advance. Our team is happy to help you make your choices and confirm your reservations—please contact email@example.com.
Can you accommodate dietary restrictions?
We can accommodate for vegan, vegetarian, and gluten free diets, however we are not a kosher establishment. Please let us know in your reservation request of any dietary restrictions so our chefs can prepare to accommodate and deliver you an exceptional dining experience. Without advanced notice, substitutions may not be available at the time of your reservation.
What kind of activities are there?
As part of the Collective Retreats experience, we introduce you to the best activities and sights that the location has to offer. We’ve personally scouted out the best trails, the best activity providers, even the best sunrise spots—and want to share it all with you. Because of that, you can be assured that we can design the perfect itinerary for you, no matter your style or preference.
At Collective Vail, many of our guests choose to take advantage of the surrounding ranchlands with horseback riding excursions, but there’s also fly fishing, ziplining, hiking, and shady-spot-napping.
Can you accommodate large groups?
We’re happy to host large groups. Whether you’re looking to book several tents or interested in a partial or full buy-out, our team can help make arrangements. For overnight accommodations, we can host a maximum of 24 guests (12 adults and 12 children) at Collective Vail. Please contact our reservations department for more information or to make a booking for a large group or event at firstname.lastname@example.org.
Can I plan an event at Collective Vail, such as wedding or corporate retreat?
Absolutely. Collective Vail is the perfect destination to host your special event. With spectacular locations and a team of seasoned event experts on staff, we are ready to help you plan the most unique event of a lifetime. There are a variety of event spaces both at the retreat and on the island. For more information, please contact our events team at email@example.com.